AASPT Annual Meeting | July 10-11, 2026 | Seattle Convention Center

Attendee Service Agreement

By registering, you agree to the terms below.

1) Registration & Eligibility

  • Your registration is personal to you and grants access to official event sessions and activities included in your pass type.
  • The Organizer may refuse or revoke registration for cause (e.g., misuse, unsafe behavior, policy violations) with notice.

2) Payment & Invoices

  • Payment is due at registration unless otherwise stated.
  • Unpaid registrations may be canceled.
  • Any discounts must be applied at checkout and cannot be retroactively added.

3) Cancellations, Refunds, and Substitutions

  • Email all requests to [email protected] from the email used to register.
  • Refund schedule (based on the event start date):
    • 100% refund until 30 days out
    • 50% refund until 14 days out
    • 0% refund inside 14 days
  • After the 14‑day mark, substitutions only are allowed at no charge if requested by email before the event starts.
  • No-shows are not eligible for refunds or credits.

4) Program Changes & Force Majeure

  • The Organizer may modify the agenda, speakers, format, venue, or capacity at any time.
  • If the event is postponed, substantially modified, or canceled due to circumstances beyond the Organizer’s reasonable control (e.g., weather, strikes, public health, government action, power/Internet failures), your sole remedy is a transfer to a rescheduled event or a refund/credit, as determined by the Organizer.

5) Health, Safety, and Venue Rules

  • Attendees must follow all applicable laws, venue policies, and health/safety protocols in effect at the time of the event. The Organizer may update protocols without notice to align with current conditions or requirements.

6) Code of Conduct

  • Be respectful. Harassment, discrimination, intimidation, or disruptive behavior is prohibited.
  • The Organizer may remove any individual who violates this policy without refund.

7) Accessibility & Accommodations

  • To request reasonable accommodations, contact [email protected] as early as possible (ideally at least 14 days before the event) so we can plan appropriately.

8) Photography, Recording, and Likeness

  • By attending, you consent to being photographed, filmed, or recorded by the Organizer or its designees, and to the use of your image, voice, and name in event-related materials and media without compensation.
  • Personal recording is permitted only if it does not disrupt sessions or violate speaker/content owner rights. The Organizer may restrict or prohibit recording at its discretion.

9) Intellectual Property & Content Use

  • All session content, slides, and materials are owned by the Organizer, presenters, or their licensors and are provided for informational, personal use only.
  • You may not reproduce, distribute, or commercialize event content without prior written permission from the rights holder.

10) Data Privacy

  • The Organizer processes registration and participation data to manage the event and related services. Limited data may be shared with venue, platform, and service providers under contract to operate the event.
  • If the event includes exhibitors/sponsors and you opt in (e.g., badge scan or explicit consent), your contact info may be shared with that party under their privacy terms.
  • For privacy questions or requests, email [email protected].

11) Assumption of Risk & Release

  • You understand participation may involve travel and group activities. You assume all inherent risks associated with attendance and voluntarily release and hold harmless the Organizer, its officers, employees, contractors, and agents from claims arising out of your participation, except to the extent caused by the Organizer’s gross negligence or willful misconduct.

12) Personal Property

  • You are responsible for your belongings. The Organizer is not liable for loss, theft, or damage to personal property.

13) Travel & Logistics

  • You are responsible for your own travel, lodging, visas, and related costs unless expressly stated otherwise. Check cancellation policies directly with providers.

14) Compliance & Remedies

  • The Organizer may take reasonable actions to enforce this Agreement, including revoking access, removing individuals, or declining future registrations.

17) Entire Agreement

  • This is the entire agreement regarding your attendance and supersedes prior communications on the same subject. If any term is unenforceable, the rest remains in effect.

Questions or requests: [email protected]